How
to Exhibit
For more information about how to exhibit, please contact:
Mary Ellen Hanna
Trade Show Associate
(740) 845-0085 ext. 105
Email
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Booth
Rental
Rental of an exhibit booth in Buildings 5, 6,
7, 9, and 10 includes:
- 8' back and 3' side drapes*
- an exhibitor name sign*
- exhibitor badges
- a listing in the event program
- exhibitor area parking passes
*This amenity is not available to bulk space exhibitors,
where space has been purchased by the square foot (1,000' minimum) at
a slightly reduced rate.
Horse clubs and horse sport associations with non-profit status may receive
a discount on booth rentals. This does not apply to breed association
booths or stalls in the Breed Pavilion where booth rates are already discounted.
Please note: "Sharing" or "subleasing" exhibit
space is expressly prohibited unless pre-approved by Equine Affaire, Inc.
The contract of any exhibitor who violates this policy will be cancelled
without refund.
Bulk
Space Rental
Rental of bulk space includes:
- exhibit space (no draping)
- exhibitor badges
- a listing in the event program
- exhibitor parking area passes
Bulk space rates are available only in the bulk spaces designated on the layouts of
Buildings 5, 6,
7, 9, and 10 and only
for exhibit spaces of 1,000 square feet or more.
California
Seller's Permit and BOE 410-D Form
The California State Board of Equalization (BOE) requires all exhibitors
to have a BOE 410-D Form on file for the event. Exhibitors will not be
permitted to set up at the event without this document.
A representative from the California BOE will be on site to verify each
exhibitor's Seller's Permit Number and BOE 410-D Form.
STEP 1 - Obtain a California Seller's Permit
- California exhibitors who are selling products and/or taking orders
or leads will need to have their California Seller's Permit number on
file in the Equine Affaire, Inc. office.
-
Out-of-state exhibitors who are selling products and/or taking orders
or leads will also need to have a California Seller's Permit number.
The following are ways which exhibitors that do not already have a
Seller's Permit number may apply for this number:
Temporary permit–good for the event only. Click
here for a downloadable application. [www.boe.ca.gov/pdf/boe400spa.pdf]
Permanent permit–no time limit. Click
here for a downloadable application. [www.boe.ca.gov/pdf/boe400spa.pdf]
Please submit an application before December 14th to ensure time for the California
BOE to assign you a number and submit your form to Equine Affaire, Inc. by January
4, 2010.
- Exhibitors who are not selling products and/or taking orders or leads–and
those that are exempt (i.e., real estate)–will need to have a completed
BOE Form 410-D, "Special Events Certification," on file in
the Equine Affaire, Inc. office (see STEP 2 below).
For more details on the California Seller's Permit, please visit www.boe.ca.gov.
STEP 2 - All Exhibitors must complete a BOE 410-D Form
Every exhibitor, whether or not they are selling, must return a completed BOE 410-D
Form to Equine Affaire, Inc. no later than January 4, 2010. Click
here for a downloadable application. [www.boe.ca.gov/pdf/boe410d.pdf]
Please Note: Exhibitors will not be able to set up at the event without
returning a completed form to Equine Affaire, Inc. Any exhibitor without
a completed form also risks forfeiting their exhibit space and associated
fees.
Exhibitor
Services
"
Thanks to you and the staff for making such a prosperous show. You
guys get the people there that the vendors need."
–Dawn Trinkler,
No Brushes
While I know we were only one of many sponsors and vendors, I felt
like we could have been the only ones... We had record sales and
a great crowd.”
–Stacey Wigmore, Primedia Equine
Group |
- Daily aisle cleaning and trash removal
- Standard pipe and draping and booth signage
- Show security on-duty 24 hours a day
- Meeting rooms for association and/or business gatherings
- Full range of decorating services and equipment rental including
carpet, furniture, lighting and electrical service
- Complete shipping and drayage services for exhibit materials
- On-site package shipping service during show hours
- Morning hospitality for exhibitors
- Exhibitor badges
Event
Hours
Trade Show Hours:
Thursday, February 4. . . .9:00am - 7:00pm
Friday, February 5. . . . . .9:00am - 7:00pm
Saturday, February 6. . . .9:00am - 7:00pm
Sunday, February 7. . . . .9:00am - 5:00pm
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